Manage day-to-day operation of AP and AR accounting functions, including posting deposits, reconciling invoices to purchase orders, creating agendas, generating reports, and doing collections.  Will also assist in general accounting tasks as assigned by VP of Finance. Other office duties include helping in the office, and backing up a variety of positions, most notably invoicing.

EQUAL OPPORTUNITY STATEMENT QUALFON is an equal opportunity employer. QUALFON provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, national origin, age, disability, genetic information (including testing and characteristics), marital status, ancestry, status as a covered veteran, uniformed servicemember status and any other characteristic protected under applicable federal, state or local law.

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AP:

• Ensures accuracy of incoming invoices and posts them to the system.
• Creates weekly funding agendas and generates check and Ach runs.
• Manage AMEX invoice posting in Emburse.
• Maintains check listings and other reports as necessary.

AR:

• Posts deposits and applies the cash receipts.
• Generates weekly aging reports and attends weekly collection meetings.
• Manage collections of outstanding accounts.
• Generate invoices and ensures accuracy.
• Accesses the various customer portals, web-based documents, and spreadsheets to complete the invoicing process.

General Accounting:

• Calculates commissions and sales and use tax filings.
• Maintains a variety of reports and spreadsheets, including WIP and other inventory items.
• Otherwise assists the accounting department in a variety of tasks as they come up.

Office specific tasks:

• Backs up office personnel in a variety of tasks.
• Assists in a few HR related tasks as needed.

Education and/or Experience

High school diploma or general education degree (G.E.D.); Associates or Bachelors degree in Accounting; or more than 5 years related experience and/or training in a similar position.

Language Skills

Ability to read and comprehend instructions, correspondence, and memos.  Ability to effectively communicate by phone or in person, present information and respond to questions from customers, prepress, and plant personnel.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.  Ability to compute rate, ratio, discounts and percentages.

Reasoning Ability

Ability to define problems, collect data, and draw conclusions.  Ability to interpret an extensive variety of technical instructions and deal with multiple variables.

Other Skills and Abilities

Ability to work with specific computer systems and software and possess minimum typing skills of 40wpm.  Ability to prioritize daily work and projects.  Working knowledge of graphic arts is required.

Certificates, Licenses, Registrations

Valid vehicle operator’s license in state of residence.

Physical Demand

While performing the duties of this job, the employee is occasionally required to stand and stoop, kneel, crouch, or lift.  May occasionally lift and /or move up to 30 pounds. While the plant is climate controlled, there may be times during certain weather events when the working environment may be colder or hotter than normal.

Qualification Requirements

The individual must be able to perform each essential duty.  The knowledge, skill and ability requirements are representative of this position.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.